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Introduction:

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Responsibilities:

  • Manage calendars and schedules for the team, including coordinating meetings and appointments

  • Answer phone calls and respond to emails in a timely and professional manner

  • Greet and assist visitors and clients

  • Handle incoming and outgoing mail and packages

  • File and maintain electronic and hard copy documents

  • Assist with event planning and coordination

  • Perform light office duties, such as ordering supplies and maintaining equipment

  • Other duties as assigned

Qualifications:

  • Previous experience as an administrative assistant or in a similar role is preferred

  • Strong communication and interpersonal skills

  • Proficiency with computer systems and software, such as Microsoft Office and email

  • Excellent organization and time management skills

  • Ability to multitask and handle a high-volume workload

  • Fluency in English is required; additional language skills are a plus

Perks:

  • Competitive salary

  • Paid time off

  • Medical, dental, and vision insurance

  • 401(k) retirement plan (US only), Employer RRSP match (Canada only)

  • Professional development opportunities

  • Positive and supportive work environment

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Administrative Assistant Responsibilities:
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
Assistant Requirements:
  • Associate’s Degree in related field.
  • Prior administrative experience.
  • Excellent computer skills, especially typing.
  • Attention to detail.
  • Multilingual may be preferred or required.
  • Desire to be proactive and create a positive experience for others.
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